St Augustine of Canterbury has a job vacancy for a new part-time (12 hours a week) bilingual, Secretary.

If you are interested you can submit your CV to (St. Augustine Administrator) at 5333 avenue Notre Dame de Grace Montreal QC H4A 1L2 or questions to (This email address is being protected from spambots. You need JavaScript enabled to view it.)

 The job description is provided below. 

Title: Secretary (Bilingual)

Supervisor: Pastor

Start Date: “as soon as possible”

Purpose and Scope

To support the Parish in its mission, this part time position reports directly to the Pastor and

performs a variety of secretarial duties for the parish with limited supervision.

Essential Job Functions – Accounting

Keeps a record of all financial transactions for the parish, including:

 Prepares bank deposits, records receipts and deposits all income to appropriate accounts

at least weekly when needed

 Keeps current on all accounts payable and receivable

 Ensures the existence of a verifiable audit trail for all financial transactions

 Maintains required property and other insurance records

 Processes payments to vendors and others

 Administers and controls the petty cash and designated funds, and all checking and

savings, and investment accounts.

 Assures that all expenses are controlled within budgetary constraints and forecasts.

 Posts weekly and other donations in the Epsila software and generates the annual income

tax receipts

 The bookkeeping and financial reports will be done by another person based on information

provided by the secretary.

Essential Job Functions - Secretarial

 Performs secretarial duties for the Parish. This could include but not necessarily be limited

to:

 Receives and places telephone calls and e-mails to support Parish activities.

 Maintains calendar, arranges meetings and schedules appointments, conferences, etc.

 Manages room bookings

 Prepares written communications using word processing applications

 Prepares and prints weekly bulletin

 Prepares the “Prayers for the Faithful” for Sunday mass

 Develops and maintains office record-keeping and sacramental and financial filing

systems

 Maintains Mass calendar.

 Schedules and assigns projects as requested by the Pastor.

 Coordinates administrative activities as required with church groups.

 Manages office supplies and equipment.

 Updates records with the Registraire des Entreprises Quebec as required.

 

 Look up and preparation of certificates for the sacraments when requested.

Additional Job Functions

 Performs any job-related tasks necessary for the smooth flow of operations within the

parish.

 Contributes to team effort for a professional office environment.

 Maintains and demonstrates a cooperative attitude and effective working relationship with

all departments, church groups, employees, volunteers and parishioners.

Knowledge, Skills and Abilities Required

 Working knowledge of office management, word/data processing, and secretarial

procedures.

 Working knowledge of general bookkeeping and accounting practices using automated and

computerized accounting systems.

 Working knowledge of general payroll practices using automated payroll systems.

 Ability to maintain up-to-date knowledge of diocesan financial policies and procedures.

 Proficient typing skills and working experience of computer software (Micro Soft Office

Suite, Epsila software for donations presently in use at the parish.

 Ability to work under pressure, manage multiple projects simultaneously and handle

stressful situations.

 Ability to make job related decisions quickly and communicate these decisions effectively.

 Excellent written and verbal communication skills.

 Ability to set priorities and organize work effectively.

 Ability to maintain confidentiality.

 Ability to communicate effectively in both the English and French languages.

 Knowledge of Catholic Church teachings and practices.

 Exercise courtesy to fellow employees, parishioners and the general public.

 Ability to successfully pass a background, criminal history, and credit history check.

Minimum Qualifications

 CEGEP diploma or equivalent.

 Education in bookkeeping.

 Three years working experience in a related position.

 Must be fully bilingual, written and spoken, in English and French.